Challenges
  • Waljat College of Applied Science wanted an integrated solution suitable for their complex processes.
  • Processes were not streamlined due to multiple systems being used indifferent departments.
  • WCAS had reporting requirements for Ministry of Higher Education, Oman.
Solution
  • Academia ERP was
delivered to Waljat College and modified asper their requirement
  • Processes regarding Admission, Library &Finance were customized as per their requirements in the Middle east context
Benefits
  • Improved competitive standing
  • Aligned technology and business strategies
  • Increased efficiency.
  • Reduction in man power effort.
  • Reduced overall operational cost

Profile
Waljat College of Applied Sciences (WCAS) was founded by H.E. Dr. Omar Bin Abdul Muniem Al Zawawi in 2001 with an aim to promote high international quality education in Oman that prepares students for modern, high quality jobs. WCAS functions in academic partnership with Birla Institute of Technology, a reputed deemed university located in Mesra, Ranchi, India. BIT was founded by the Philanthropist and Industrialist, the Late Mr. B.M. Birla in 1955 and since then has been a pioneering
institution in the fields of technical education and research. The WCAS vision is to impart affordable high quality professional education and to become a centre of academic excellence that is a preferred choice of talented students. Wisdom, Commitment, Achievement and Service are the
core values to realize our vision. WCAS believes in the holistic development of its students and offers a content and activity rich curriculum with emphasis on knowledge development, communication & interpersonal
skills, projects and training activities. TheWCAS campus is located in Knowledge Oasis Muscat, Rusayl with state-of-the art teaching facilities, Laboratories, library and student services.

About Us
Academia empowers educational institutions of varied sizes and operations to focus on delivering high-quality education and not much thinking or worrying about the administrative process. It enables educational institutions to take care of their entire administrative tasks and assists in repetitive resource-intensive activities through seamless automation. The architecture of Academia is designed in such a way that it meets the unique and varying needs of schools, colleges & universities.

Academia helps create an educational community where each of its stakeholders/users can get their entire job done on a click. It ensures a better interaction between students, teachers, parents & institute management to make effective managerial decisions leading to better management of resources available in the institute. With Academia, all Processes, Departments Functions of an institution become automated and streamlined, leading to enhanced Transparency Productivity & Control and which finally translates to higher overall efficiency. Over time, increased efficiency results in superior brand differentiation and enhanced
Challenges
WCAS wanted a totally customized solution as per their requirements. They evaluated various solutions and finally chose Academia because of the in-depth features and customization that can be done within the system. The reports also needed to be presented to the Ministry of Higher Education, Oman by Waljat College.
One of the major problems that needed to be addressed was the use of multiple solutions in various departments in a single campus resulting into non-uniformity of data along with data redundancy.

Solution
Waljat College of Applied Science had reviewed many ERP’s in the past looking for a solution which could be customized to meet their requirements but no solution came even close to fulfilling their needs.
After studying Academia, its in-depth features and customization capabilities, WCAS trusted Serosoft team and gave the opportunity to
deliver them a world class solution.
Some of the major processes, apart from standard Academia modules from enquiry to graduation, which were covered for Waljat College:
  • ID generation for Admission Process
  • RFID Integration with Library Module
  • Examination and Attendance Module were customized as per the process followed by the college.
  • The Fee & Finance structure was also tweaked and aligned as per the admission processes.
All the above activities resulted in competitive standing, aligning of technological & business strategies, increased efficiency and uniformity in data and processes throughout the college.

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